Program Forms
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Request for Graduate Transfer Credit (Graduate College)
This form must be completed early in the program. This form can be initiated by Major
Professors, Dissertation Chairs, or Program Coordinators.
Name(s) and email(s) you must include when beginning the signing process: Major Professor/Dissertation
Chair/Program Coordinator and Student.
Student information needed: name, KSU ID, email, and phone number.
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Program of Study (Graduate College)
This form must be completed and submitted in the first or second semester of the program.
This form outlines the plan of completion for all courses in the program by each semester.
Name(s) and email(s) you must include when beginning the signing process: Major Professor
and Student.
Student information needed: name, KSU ID, email, and phone number.
Attachments needed: DegreeWorks printout or Program of Study.
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Request for Approval of Dissertation Committee (Graduate College)
Once committee members have been identified, use this document to form the committee.
The Chair of the committee must be KSU Graduate Faculty associated with the program,
and the committee should be comprised of, at least, three KSU Graduate Faculty, which
may include the Chair.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair & Department Chair, Committee Member 2 & Department Chair, Committee Member
3 & Department Chair, and Student; Committee Member 4 & 5, if necessary.
Student information needed: name, KSU ID, and email.
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Request for Change in Dissertation Committee Membership (BCOE)
Any requests for change in committee membership should be made only after the candidate meets with the Department Chair to determine and assess the reasons for the proposed committee change. The candidate will be responsible for notifying the previous member(s) of the change.
Important Notes for Completion of This Form:
- If the student is changing Dissertation Chairs, the new Dissertation Chair should initiate and sign this form.
- When initiating this form, Dissertation Chairs will need to enter their name and email twice. The first instance allows the Dissertation Chair to initiate the form and complete
the form fields for the student's name and KSU ID. The second instance allows you
to review the changes the student is making to the committee, approve these changes,
and sign the document.
- The Dissertation Chair does not complete the form fields regarding committee composition and the reasons for changes to the committee composition. The document is sent to the student to complete these form fields.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information: name and KSU ID.
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Doctoral Comprehensive Exam Request (BCOE)
Submit this completed form, along with a hard copy of a current advising guide and
an approved Program of Study, at least, four weeks prior to the exam. All students
taking the Doctoral Comprehensive Exam must have this form completed to be properly
registered for the exam.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information needed: name, KSU ID, expected graduation date, email, phone number,
permanent address, and exam date.
Attachments needed: Advising Guide and Program of Study.
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Doctoral Comprehensive Examination Approval Ballot (BCOE)
This document must be completed and submitted by the end of the semester the comprehensive
examination has been approved.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information needed: name, KSU ID, email, phone number, exam date, and passed/not
passed status.
Attachments needed: Program Comprehensive Examination Rubric, if necessary.
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Dissertation Proposal Approval (Graduate College)
This document must be completed and submitted by the end of the semester the dissertation
proposal has been approved.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information needed: name, KSU ID, email, phone number, title of proposal,
defense date, accepted/accepted with qualifications status, and qualifications (if
needed).
Attachments needed: Qualifications and Program Proposal Rubric, if necessary.
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Application for Admission to Candidacy (Graduate College)
This form must be completed by the end of the semester after the dissertation proposal
has been approved.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information needed: name, KSU ID, email, and phone number.
Attachments needed: Dissertation Proposal.
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Agreement to Schedule a Final Defense (BCOE)
This form must be completed when the entire Dissertation Committee has agreed to a
final defense date.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information needed: name, KSU ID, title of dissertation, day/date/time of
defense, and location of defense.
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Dissertation Defense Outcome (Graduate College)
This must be completed after the dissertation or thesis has been successfully defended
and must be submitted a week before grades are due (to ensure adequate time to enter
it into the system).
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair, Committee Member 2, Committee Member 3, and Student; Committee Member 4 & 5,
if necessary.
Student information needed: name, KSU ID, email, phone number, title of dissertation,
passed/failed/passed with revisions status, and revisions.
Attachments needed: Revisions and Program Dissertation Rubric, if necessary.
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Petition for a Waiver for Continuous Enrollment (Graduate College)
Per The Graduate College Continuous Enrollment policy, if a student has completed
all degree requirements and will no longer require any of the campus resources or
faculty time, the student may request an enrollment waiver.
Name(s) and email(s) you must include when beginning the signing process: Dissertation
Chair and Student.
Student information needed: name, KSU ID, email, expected conferral semester, and
justification for waiver.
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