Travel Links and Deadlines

You are eligible for mileage reimbursement for travel to and from clinical sites, as well as for parking expenses. All travel reimbursements are processed through Concur, the travel management program utilized by the State of Georgia.

Upon hiring, you will be entered into the Concur system and will receive an email with instructions on how to create your profile. For instructions on how to submit an expense report, please follow the link below. Please submit an expense report in Concur, including the travel dates (the system will calculate the mileage and cost) and attach any parking receipts.

Mileage expense reports are due at the end of each travel month. Expense reports submitted after 45 days of travel will not be approved for reimbursement. After completing your travel, you must email Amanda Rodgers to review your report before you submit it. If your report has not been reviewed, it will be returned to you with instructions, and your reimbursement payment will be delayed.

For any travel-related inquiries, please contact Amanda Rodgers at arodge32@kennesaw.edu or 470-578-6408.

INSTRUCTIONS FOR CLINICAL EXPENSE REPORT SIGN IN TO CONCUR

Expense reports for the prior month's clinical visits are due at the beginning of each month. According to the Travel department, you may only submit one report per month. Combining months or submitting multiple expense reports for a single month is not permitted. Please refer to the link above for instructions on how to complete the travel request.

Per USG Policy, expense reports submitted more than 60 days after the first day of travel will be recorded as income on your W-2, rather than as travel reimbursement, in accordance with IRS rules.