FOLIO Migration 

In 2023, GALILEO selected FOLIO (Future of Libraries is Open) as its new Library Management System for the 26 colleges and universities in the University System of Georgia (USG). It will be supported by EBSCO through the migration process and hosting. The plan is for FOLIO to be operational by June 2025.

 

What to expect in the upcoming year from a researcher perspective:

  • May 30th, 2024 – A newly designed interface to SuperSearch
  • May 2025 – A new catalog for searching books, ebooks, and other items at the KSU University Libraries

 

More about FOLIO: https://folio.org/

Migration Project Plan: https://libguides.galileo.usg.edu/GIL-FOLIO/overview

Timeline

  • Summer 2024 – Institutional Access to FOLIO pre-production environments
  • July 2024 – February 2025 – FOLIO member tenant implementation begins including data extract iterations and configurations
  • February 2025 - FOLIO releases version of application that USG will go live with
  • March 2025 – Dress Rehearsal – Full extractions of all data required (EBSCO will perform a full load, integrations, and build test strategies. 2 weeks
  • April 2025 – Pre-live training provided by EBSCO and GIL Staff.  
  • June 2025 - USG Go-Live

Monthly Updates

  • The kickoff event to migration took place at the GALILEO User Group Meeting in Macon. The EBSCO leaders welcomed us to the FOLIO community and provided updates on features and products. Library employees have been working hard in the past several months with data cleanup projects to prepare for the testing period later in 2024.

  • The GALILEO Interconnected Libraries (GIL) staff and EBSCO representatives worked on getting FOLIO ready for importing data and configurations. The Implementation Team received login access to prepare for creating policies and rules, reviewing data, and testing workflows during this implementation process.

    Additional updates: 

    • Testing for Panorama, the data analysis and visualization platform, was completed and it is in the early stages of displaying information from the core group of sources. Institutions will select one additional source to help identify trends and the impact of library services and resources. 
    • EBSCO and GIL staff will help institutions with exporting e-resources data from the current ALMA system to the EBSCO Holdings and Link Manager (HLM). GIL will provide a spreadsheet containing electronic collection information for each institution to review before sending it to EBSCO.

  • The past month focused on preparing for circulation policies and rules. Templates were completed to organize and assist with FOLIO circulation configurations during the months of September and October. These policies and rules define the length of checkout times according to item type and the user's status and address other circulation procedures. GIL staff held open meetings to answer questions and advise. The configuration work will take place over the next two months.

  • September and October tasks focused on configuring the circulation app. Policies and rules were created to ensure borrowing privileges are applied and working.

    Other activities:

    • Worked with KSU UITS representatives to discuss adding anonymized student data to the Panorama data analysis tool for discovering correlations between student success and library services.
    • Prepared for the upcoming Acquisition app project tasks by viewing EBSCO provided videos.
    • Reviewed a list KSU e-resources for duplication before their migration to FOLIO.
    • Established cohorts of libraries to create BiblioGraph dashboards. Bibliograph is an open data platform that "enhances the portability, visibility, and value of your library's catalog." View the pilot dashboards from UGA and Georgia Gwinnett College: