DAA Toolkit

 Step 1

• All USG institutions must utilize the automated submission form to initiate Dual Appointments.
• The automated process will include predefined workflows and approval steps, ensuring each step of the process flows seamlessly.

Step 2

• Form routes automatically to DAA Coordinators for review and approval.

Step 3

• DAA Coordinators route form for Institutional Leadership review and approval

Step 4

• Once fully approved, The Shared Services Center will be responsible for data entry for Dual Appointment agreements including Position and Job Data, for both the Home Institution (HI) and the Requesting Institution (RI). Once the data entry is complete, SSC will create a ServiceNow ticket assigned to the OneUSG Connect Practitioners HR -Tier 2 assignment group to validate the data. The ticket will include the position information should you need to notify your budget office.

Step 5

• The Verification of Work (VOW) Form will be sent to the Reports to Manager five (5) days after the Dual Appointee's start date and five (5) days before their end date to complete and certify that the dual appointment work is proceeding as outlined in the Dual Appointment Agreement Form.

Note: The VOW form will be required for invoicing and payment of dual appointees with a one-time engagement. The form will also be required for dual appointees who have an ongoing engagement as agreed upon between the Home Institution (HI) and Requesting Institution (RI) in the USG Dual Appointment Agreement (at a minimum by the employee’s first scheduled pay date). The Confirmation/Verification of Work process shall also follow grant funding requirements, if applicable. 

Step 6

• The Home Institution (HI) will be responsible for invoicing the Requesting Institution (RI) at the end of the Dual Appointment service period and the RI will be responsible for paying the invoice within 30 days of receipt.