KSU HR Forms and Requests
At Kennesaw State, our HR Forms and Request system ensures smooth and efficient management of various administrative processes. From Employment Forms to Tax Forms, our wide array of documents caters to every aspect of employment and benefits. Employees can access a range of documents including Benefits Forms, Payroll Forms and Manager's Forms, encompassing vital elements such as Sick Leave, Retirement Elections and Training.
Get to know our Human Resource Information Systems (HRIS) for streamlined data requests that help to empower KSU faculty and staff with all necessary employee data and processes.
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Benefits
Donated Sick Leave
Required to authorize donation of sick leave to and participation in the Donated Sick Leave Program.ORP Vendor Change/Allocation
Used by participants in the Optional Retirement Plan to designate contribution percentages to retirement vendors.Salary Reduction Agreement - 403(b) Tax Sheltered Annuity
Required to start, stop or modify payroll contributions to voluntary retirement accounts under tax code 403(b).Salary Reduction Agreement (457(b) Tax Sheltered Annuity)
Required to start, stop or modify payroll contributions to voluntary retirement accounts under tax code 457(b). -
FMLA - Family Medical Leave Act
FMLA Request for Leave
Used to request job protection under the Family Medical Leave Act during a qualified medical Leave of Absence.Academic Affairs Faculty Request for Leave
Used by Faculty to Request a Leave of Absence through the University.FMLA Medical Certification Forms for illness of injury of:
Employee (Section III - completed by the employee's physician)
Used to certify FMLA status for an employee's medical Leave of Absence.A Family Member (Section III - completed by the family member's physician)
Used to certify FMLA status for an employee's Leave of Absence for the medical need of a family member.A Covered Military Service Member (Section II - completed by the appropriate government official)
Used to certify FMLA status for an employee's Leave of Absence due to military activation of a family member. -
HR Information Systems
Decision Support Report Request
KSU faculty, staff and administrators may request employee data such as mailing lists or demographic data for university purposes only by submitting an email to Decision_support@kennesaw.edu.
Please contact us at Decision_support@kennesaw.edu with questions.
The university reserves the right to reject any data request that is not in compliance with KSU and/or USG standards of privacy. Please note that this does not refer to Open Records requests, which must be submitted according to Open Records guidelines with the Office of Legal Affairs.
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Manager's Forms
AUX Dining - Extending a Job Offer
For AUX Dining Hiring Managers Only. Use this form to submit a request to Human Resources to extend a formal offer to a dining candidate after verbal offer has been accepted.Biweekly Time Options Form
For hourly paid employees only. Use when requesting a departmental change for how Comp Time / Overtime is paid in your area OR when changing Time Reporting Methods.Time Submission Exception Form (TSEF)
Use this form to request a special time submission method for individual employees that submit time differently from the rest of your department. If the whole department is changing, see the Web Form instead.Student Employment Hiring Form (SEHF)
Use this form when hiring student employeesSeparation Checklist for Employee
Checklist to be used for separating employeesSeparation Checklist for Manager
Checklist to be used by managers of separating employeesStaff Teleworking & Alternative Work Schedule Agreement
Use these forms to request alternative work schedule arrangements.Staff Teleworking Program Guidelines
Time Clock Request Form
Use this form to request a physical time clock for your department. Note: Department may be responsible for all associated costs.Annual Evaluation for Staff
For the annual review process of staff without supervisory responsibilities, click on the Performance tile in OneUSG. For interim evaluations, please contact your HRBP.Annual Evaluation for Supervisory Staff
For the annual review process of staff with supervisory responsibilities, click on the Team Performance tile in OneUSG. or interim evaluations, please contact your HRBP.When an employee's performance or behavior is unsatisfactory, a progressive process for corrective action is strongly advised. The steps involved in the process may vary depending on the nature of the situation and can include verbal discussion, written warning, suspension without pay, and/or termination.
It is recommended that department management documents all steps of the corrective action process as they occur. As appropriate, this should include notice of potential further corrective action if modification of performance and/or behavior does not occur promptly.
Managers are required to coordinate with their designated Human Resources Business Partner (HRBP) to review and provide input on all written notices PRIOR to delivering notice to the employee.
Please use the Corrective Action Notice moving forward. If there are specific performance concerns that cannot be addressed in the Corrective Action Notice, contact your HRBP.
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Miscellaneous
Georgia Defined Contribution Plan Refund Application
Used upon separation of employment or becoming benefits eligible to request refund of contributions made to GDCP while in a non-benefited employment status.Relocation Expense Reimbursement
To request reimbursement of moving expenses when newly hired (eligibility requires pre-approval).Conflict of Interest Disclosure
This form allows Kennesaw State University (KSU) employees to disclose conflicts of interest, outside activities, and related matters.
