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Instructions for Submitting an Annual Review
The annual review process utilizes Watermark Workflow for the entire campus. This means that the reports are automatically generated. Faculty members will enter their data, check that the reports are correct, and Submit.
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Faculty enter their accomplishment data into the appropriate Watermark Activities section. If your college/department requires
you to provide supplemental documentation, you will upload the documentation (i.e.
full-text publications, graphs, charts, graphics, etc.) into the appropriate Activities
section (e.g. Publications, Presentations, etc.). Once uploaded, check the "Include
File in List of Links?" box.
Course evaluations should be automatically uploaded from the Course Evaluations and
Surveys section into the Scheduled Teaching at KSU section. If the course evaluations
have not been uploaded into the appropriate courses taught, then follow the instructions
for uploading teaching evaluations found in the "Entering data and documentation/media
files in the Activities section" document on the Portfolio Information for Candidates webpage.
Enter the information for the ARD and FPA in the Watermark Activities page in the
"Narratives" section. To create a new FPA, us the "Narratives for Your Faculty Performance
Agreement" link, and to create a new ARD, use the "Narratives for Your Annual Review"
link.
Once the link is open, click Add New.
For an FPA, enter the upcoming year in the Calendar Year box. (For example, in the
Calendar Year box you will enter 2025 because the FPA covers the upcoming year.
For an ARD, enter the previous year in the Calendar Year box. (For example, in the
Calendar Year box, you will enter 2024 because the ARD is a review of what was completed
in the previous year.)
IMPORTANT: You MUST enter your 2025 FPA Workload Percentages under Administrative Data -> Yearly Workload Summary. You should also make sure that your 2024 Workload percentages are there and correct, as they will appear in your ARD. (Detailed Instructions)
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Once the data has been entered into the Activities sections, it must be updated in
the ARD/FPA workflow. In Watermark, click "Workflow" to see available workflows (they
will be in the "Inbox" section).
Click the workflow link. There will be three automatically generated reports - ARD,
Vita, and FPA. (Note: chairs and other administrators may not see all of these reports;
see note below.) Before you begin, you should refresh these reports. Click the blue
box with the circular arrow to refresh the document. You can click on each of these
reports to see their contents. The Vita-Interactive contains links to any documents
that you have uploaded into your Activities sections. If any corrections or additions
need to be made, enter the data into the appropriate Activities section. Faculty members must click the "Refresh" button(s) in the ARD/FPA workflow to update the workflow. If the
reports are not refreshed, the data will not be moved into the workflow.
Note: It is highly recommended that any time a change is made to a workflow, that the information is saved. In the
upper right corner of the screen, click the drop-down arrow next to the "Actions"
button and click "Save".
You can also check your reports (especially before the workflows are set up) by going
to "Run Reports" or "Rapid Reports" and selecting the relevant ARD, FPA, or Vita-Interactive.
Note for chair and other administrative faculty: Since chair and administrator workflows
contain users from several different colleges, we are not able to automatically populate
college-specific ARDs for some administrators. You will need to run your college-specific
ARD from Rapid Reports and upload it into the corresponding field in the workflow
yourself.
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When you are ready to submit, click "Actions" and then select "Submit to Department Chair". NOTE: Your Annual Review is not complete until you click "Actions" and select "Submit." Clicking "Save" is not enough.
Note that if you must Refresh your FPA to make the percentages appear, it must be all the way back at the beginning of the workflow. The workflow generally goes:
Faculty -> Chair -> Faculty Response -> Dean -> Faculty Response -> Complete
If your review is at either Faculty Response stage, you will not be able to Refresh it. Your chair or the Dean (if it's at the later Response step) will have to Send it Back all the way to the first Faculty step. Note that the review comments will not be visible at the earlier stages, but they are saved and will re-appear at the later stages.
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