Enrollment Certification Process

Students new to using a VA education benefit at KSU must first complete our Intake process. Students must also request certification of their enrollment to the VA every semester by downloading our Request for Certification form and emailing the completed and signed form to vabenefits@kennnesaw.edu.

Once we receive your request to be certified (Request for Certification form),  the School Certifying Officials review your enrollment and certify classes that meet degree requirements for your declared major. Classes are certified by their part of term, meeting modality (online or lecture), and for Ch. 33 & Ch. 31, also by class location (Kennesaw or Marietta campus).

Enrollments are submitted to the VA prior to the beginning of each term on an ongoing basis as Request for Certification Forms are received. By submitting the request form (RFC), you are requesting that we certify your enrollment to the VA with your schedule as it stands at that time. Any schedule changes will be submitted after drop/add ends.

Once drop/add ends, we review all student enrollment again and submit any necessary changes to the VA. This process may take our office up to three weeks to complete. Changes  may not be processed by the VA in time to be reflected on your first payment of the term. The VA will update payment once they process the change (paying from the beginning of the term).

_{*Changes in enrollment status that affect a student’s VA educational benefits are reported as they occur (withdrawals), or at the end of the term as reported by the Professor (withdrawals, non-attendance).}

For students using Ch 33 Post 9/11 GI Bill®, the VA requires a dual certification process. The initial/early certification reports a student's enrollment only. The final certification (completed after drop/add ends) reports the finalized tuition and mandatory student fees as well as any schedule changes.

The Bursar's Office places a third-party VA contract on each Ch. 33 (Post 9/11) and Ch. 31 (VR&E) student's account for the expected payment amount from the VA. This prevents the assessment of late fees or schedule deletion due to the pending tuition/fee balance. Students should make plans to pay whatever balance is not covered by the VA (housing, meal plan, etc.) by the payment deadline to avoid late fees or schedule deletion.