Athletics Committees

The Executive Committee will conduct the routine and ordinary business of the PAOC between meetings of the full Council.

Faculty

• (1) Chair, KSU PAOC (will also chair the Executive Committee)
• (1) Faculty Athletics Representative to the NCAA (will chair in the absence of the regular chair)
• (2) representatives of the teaching faculty, elected from among the teaching faculty of the PAOC by teaching faculty of the Council
  When the elected teaching faculty representatives cannot attend, they should invite another teaching faculty PAOC member to substitute them. Such a substitute will hold the elected member’s proxy vote on the Executive committee

Administration

• (1) Provost (or representative)
• (1) Director of Athletics (or representative)
• (1) Chief Business Officer (or representative)
• (1) VP for Student Affairs (or representative)

8 Total Voting Members

• KSU Freshman Admissions Criteria

The Admissions Advisory Committee (AAC) will advise the Admissions Office’s Undergraduate Admissions Appeals Committee (UAAC) regarding the applications for admission of prospective student-athletes who

1. do not meet all applicable NCAA initial eligibility standards, and/or fall short of KSU admission standards in one or more areas; and/or,
2. have a past that contains an incident or incidents that may, if aired, provide negative publicity for the University.

There is no limit to the number of such admissions that the Committee may recommend or that the Provost may grant.

The head coach of the prospective student-athlete (PSA) will, except in unusual circumstances, appear before the Admissions Advisory Committee in person to assist in consideration of the application. The head coach will come to the meeting prepared to discuss the team’s APR history and prospects, the team’s prior success rate with former special admits, as well as the PSA. It is expected that a plan of assistance for the prospective student-athlete, which would entail academic and/or behavior advisement, accompany any such admission request, and that the head coach come before the Admissions Advisory Committee prepared to discuss that plan and its relation to the needs of the particular student.

Faculty

• (1) Faculty Athletics Representative (FAR) to the NCAA will chair the committee.
• (1) Chair of the PAOC will chair the committee in the absence of the FAR (In case of absence, may name a substitute from among the teaching faculty members of the PAOC. The substitute will hold a proxy vote but will not chair the meeting.)
• (2) PAOC Teaching Faculty Representative – Elected by the teaching faculty representatives of the colleges on the PAOC from among their number. (In case of absence, may name a substitute from among the teaching faculty representatives of the colleges on the PAOC. The substitute will hold a proxy vote but will not chair the meeting.)

3 Faculty Members

Administration

• (1) Representative of Undergraduate Admissions: Will chair the meeting if none of the regular faculty representatives are present. In the event the Undergraduate Admissions representative does not agree with the majority vote of the Admissions Advisory Committee on a particular applicant, the representative may submit a minority report to accompany the Committee’s advisory recommendation to the UAAC.
• (1) Representative of the Office of the Registrar.

5 Total Voting Members

Quorum and Voting Rules

1. A minimum of three voting members constitute a quorum provided the three includes two faculty members, or their proxies, and either the Admissions Office or the Registrar’s representatives, or their proxies.

2. At least one of the two Administrative representatives, or a proxy, must be present to constitute a quorum.

3. Faculty members must be in a majority of those participating for all formal votes. If both Administrative members are present and only two faculty members, only the Admissions Office representative will vote.

_{* It is not the Purpose of this Committee to advise the Provost on the admission of student-athletes who apply after the University’s application deadline, so long as such students meet all NCAA and KSU standards other than timeliness of application and have no known record of an incident or incidents that may, if aired, provide negative publicity for the University. The Director of Admissions will provide the Athletic Department with 30 waivers of admissions deadlines each academic year (July 1 through June 30).}

The purpose of the Academic Support Committee (ASC) is maintain institutional control by reviewing policies and procedures and assessing the effectiveness of the academic support provided for intercollegiate student-athletes at Kennesaw State University. The Committee is also charged with advocating for investment in this area as well as recommending policies relating to academic support to the full PAOC as needed.

The ASC will meet at least once per semester. 

Faculty

• (1) Chair of the PAOC or his/her designee will chair the committee. (In case of absence, the committee chair may name a substitute from among the teaching faculty members of the Athletics Council. The substitute will hold a proxy vote but will not chair the meeting.)
• (1) Faculty Athletics Representative (FAR) to the NCAA - will chair the committee in the absence of the Chair of the PAOC. (In case of absence, may name a substitute from among the teaching faculty members of the PAOC. The substitute will hold a proxy vote but will not chair the meeting.)
• (2) Teaching Faculty representatives from the KSU PAOC, elected by the faculty members of that council.
• (1) Vice President of Student Affairs or designee
• (1) Director, Student Athlete Success Services
• (1) Associate Director of Compliance

The purpose of the Committee on Student-Athlete Welfare (CSAW) is to monitor matters related to student-athlete well-being and welfare. The Committee reviews and assesses the accessibility and effectiveness of programs provided to enhance the collegiate experience for student-athletes at Kennesaw State University. Priority will be given to assess programs and resources which address gender, minority, and other underrepresented student populations at KSU. The Committee is also charged with recommending policies relating to these areas full PAOC, and with advocating for appropriate investment in these areas.

The CSAW will meet at least once per semester.

Voting Members

• (1) Chair of the PAOC or his/her designee will chair the committee. (In case of absence, the committee chair may name a substitute from among the teaching faculty members of the PAOC. The substitute will hold a proxy vote but will not chair the meeting.)
• (1) Faculty Athletics Representative (FAR) to the NCAA will chair the committee in the absence of the Chair of the PAOC. (In case of absence, may name a substitute from among the teaching faculty members of the PAOC. The substitute will hold a proxy vote but will not chair the meeting.)
• (1) Teaching Faculty representative from the KSU PAOC, elected by the faculty members of that council. Will chair the committee in the absence of the Chair of the PAOC and FAR.
• (1) Teaching Faculty member, selected at large by the KSU PAOC from among the full-time, tenured teaching faculty of the university.
• (1) Director EEO and Diversity Programs
• (1) Representative of the Student Athlete’s Advisory Council (SAAC.)

• (1) The Faculty Executive Assistant to the President.
• (1) Assistant Director of Minority Student Retention Services.
• (1) Senior Women’s Administrator.
• (1) NCAA Compliance Officer.
• (1) Athletics Administrator in charge of Life-skills program.
• (1) Director of Athletics.

The PAOC Appeals Committee is convened when necessary, usually when a student-athlete desiring to transfer to another institution for the purpose of participating in a sport at that institution has been denied permission by KSU to contact or accept contact by another institution and wishes to appeal that decision.

In such cases, a committee of three KSU faculty and/or staff members, none of whom are employed by the Athletics Department, shall be formed to hear the appeal of the student-athlete. In order to initiate such an appeal, the aggrieved student-athlete (complainant) must submit his or her appeal in writing to the chair of the committee within 15 business days from the date of receiving the letter denying contact permission. The complainant must be informed by KSU student email by a representative of the Athletic Department of the right to submit a written appeal, the deadline for submitting the appeal, and to whom the appeal is to be submitted and the contact information for that person.

The committee chair and the alternate chairs are ex officio positions, tied to the official position, not to the individual who may hold the position at any one time. The alternate chairs will serve when the chair is not available. The positions are:

• Chair - Director, Dept. of Student Conduct and Academic Integrity
• 1st Alternate - Faculty Athletics Representative
• 2nd Alternate - Registrar

The chair of the committee shall call a meeting of the committee as soon as is practicable, and, in any event, soon enough to complete the entire appeals process within 15 business days from the date the complainant’s written appeal is received by the chair. The complainant must be offered the opportunity to participate in the hearing either in person, by telephone, or by other feasible electronic means. The coach who denied permission must also be offered the opportunity to participate in the hearing either through a written statement or in person, by telephone, or by other feasible electronic means. The committee will proceed with due haste to examine the merits of the complaint and to render a decision in writing to the complainant within 15 business days from the date the complainant’s written appeal is received by the chair. During the proceedings, the student-athlete may present any and all evidence that he or she deems necessary to support the appeal, except that the committee must agree that the evidence is in some way relevant. Such evidence may consist of documentation and/or testimony, within reason, as determined by the chair of the committee.

Both complainant and respondent may be accompanied by an advisor; the role of advisor must, however, be restricted to advice. Complainant and respondent must make his or her own case before the committee.

If the committee by a majority vote overturns the denial, permission to contact (along with the release) shall be granted to the particular institution(s) about which the student-athlete was appealing the denial of permission to contact. If the committee denies the appeal, permission to contact the particular institution(s) or for use of the one-time transfer exception will be withheld, and the appeals process required per NCAA Bylaws 13.1.1.3.1 and 14.5.5.2.10 is complete.

The decision of the committee is final and there are no further appeals regarding the decision.