3.2. Senate and University Council Structure
The four major constituencies of the university community (faculty, staff, administrators and students) review and respond to important issues and conditions affecting them through their elected representative senates. Each senate’s President and Vice President/President elect serve on the University Council with four of KSU’s academic and administrative officers to coordinate and facilitate the entire governance process and to reconcile conflicting advisory opinions and recommendations of different governance bodies when they arise. The following chart depicts these six key representative bodies for shared governance.
To facilitate communication among the Faculty, Staff and Administrators Senates, the Chair’s and Directors’ Assembly and the SGA, each of those representative bodies elects a liaison to the other and each liaison participates in the meetings of the other senate as a non-voting member. Senators on the Faculty, Staff and Administrators Senates are elected for three-year terms in order to have sufficient time to learn their roles, understand the issues before them, and contribute to constructive recommendations for change and improvement. The President and Vice President/President-elect of each of these three senates will be elected by the senate’s voting membership from the pool of eligible senators. The membership and elections of the Student Government Association are described elsewhere in the Constitution for Student Government at KSU. http://kennesawstate.wix.com/html_sga#!untitled/mainPage.
The University Standing Committees are also vital components of KSU’s shared governance system. Their work is defined in greater detail below and they have advisory roles to particular university administrators. Each standing committee is also assigned either to the University Council or the Faculty Senate for general direction and support as needed. Those two bodies will periodically review the activity and productivity of their assigned standing committees and take appropriate action to reactivate or abolish unnecessary standing committees.
One aim of the restructuring of KSU’s shared governance system in 2006 at the Council and Senate levels was to establish smaller and more streamlined advisory bodies whose agendas were more focused on relevant issues to the constituencies they represent than was the case previously.
1. Faculty Senate (advisory to the Provost/VPAA or other vice presidents as appropriate for the issue being discussed).
The membership of the Faculty Senate can be altered by the senate’s elected membership in consultation with the university President and the administrator designated by the university President. The composition of the Faculty Senate is determined as follows:
- Each instructional department elects one senator.
- Eligibility to participate in elections of the department’s senator is restricted to the full-time tenure-track, non tenure-track and temporary faculty of the department, excluding the department chair.
- Eligibility to serve as the department’s senator is restricted to the full-time tenure-track, non tenure-track, and temporary faculty of the department, excluding the department chair. The department’s senator is elected for a three-year term.
- Faculty who have an item that they would like to be considered in Faculty Senate should contact their senate representative. The senate representative will submit the item to the Faculty Senate Executive Committee (FSEC) to be considered as a potential item for the Faculty Senate agenda. Those not represented by a faculty senator should contact the President or Vice-President of Faculty Senate with proposals to be considered by the FSEC.
- Routing procedures have been established to ensure that the business of the senates are approved at all appropriate levels. The flow chart for approval can be found at the end of this section.
2. Staff Senate (advisory to the Chief Human Resources Officer or administrative officer as appropriate for the issue being discussed).
The membership of the Staff Senate can be altered by the senate’s elected membership in consultation with the university President and the administrator designated by the university President. The composition of the Staff Senate is determined as follows:
- The Staff Senate is composed of 30 senators who are elected to represent a major administrative division of the university.
- Each division’s representation is determined according to the size and complexity of its staff. The senators are distributed as follows: Business & Administration Division (11 senators), Academic Affairs Division (8 senators), Student Success Division (4 senators), Technology & Human Resources Division (4 senators), and Advancement & President’s Other Reports (3 senators).
- Eligibility to participate in elections of the division’s senators is restricted to the full-time classified staff who are not university administrators in the division.
- Eligibility to serve as a division’s senator is restricted to the full-time classified staff who are not university administrators in the division.
- A division’s senator is elected for a three-year term.
3. Administrator’s Senate (advisory to the Chief Human Resources Officer or the Vice President for Student Success or both or administrative officer as appropriate for the issue being discussed).
- The membership of the Administrators Senate can be altered by the senate’s elected membership in consultation with the university President and the administrator designated by the university President.
- The composition of the Administrators Senate is determined as follows:
- The Administrators Senate is composed of eight senators, three elected at large (the senate’s President, Vice President/President elect and secretary) and one from each of the following five divisions: Academic Affairs, Student Success, Chief Information Officer, and University Advancement & President’s Reports.
- Eligibility to participate in elections of these senators is restricted to full-time employees with an exempt professional status and mid-management level responsibilities and have director status or below.
- Eligibility to serve as a senator is restricted to full-time employees with an exempt professional status and mid-management level responsibilities and have director status or below. Senators are elected for a three-year term. http://www.kennesaw.edu/administrators
4. Student Government Association (advisory to the Vice President for Student Success or administrative officer as appropriate for the issue being discussed).
The membership and elections for the Student Government Association can be found in the Student Government Constitution as published on the SGA Web site. http://kennesawstate.wix.com/html_sga#!untitled/mainPage
B. University Council (UC) – usually advisory to the University President (or Provost/VPAA)
Membership of the UC will consist of:
- The President and Vice President/President elect (or the equivalents of these offices) from each of the following - the Faculty Senate, the Staff Senate, the University Administrators Senate, and the Student Government Senate.
- One representative each from the Chair’s and Director’s Assembly, the Deans’ Council, the President’s Cabinet, the Provost/VPAA and the university President.
Presiding Officer of the UC:
The President of the Faculty Senate will serve ex-officio as Chair of the University Council.
Operating Procedures of the UC:
- Formal votes will not be part of the UC’s regular operating procedure. The purpose of the UC is to advise the President of the points of view of the different constituencies represented, and, where there are differences, to seek consensus.
- The UC will hold a formal meeting at least two (2) times each semester. The UC Chair in consultation with members will schedule meetings.
- A UC Executive Committee composed of the Presidents of the three senates and the President of the Student Government Association will handle routine administrative matters between formal meetings of the UC.
Reassigned-time for officer-members of the UC:
The President and Vice President/President elect of the Faculty Senate, Staff Senate and the University Administrators Senate will have reassigned time from their ordinary duties to enable them to provide effective leadership for their respective shared governance bodies and to represent those bodies in the University Council.
- Assign issues to the most appropriate governance body (or bodies), but with the understanding that other bodies may also comment if they wish;
- Ensure that the appropriate governance bodies are consulted in the creation of any ad hoc committee or task force addressing issues of general importance, and, if desired, will have the opportunity to nominate members to such ad hoc committees or task forces;
- Ensure that the appropriate governance bodies are given the opportunity to consider and offer formal comment on the final reports of any such ad hoc committee or task force;
- Report to the President and other UC members the results of deliberations in various bodies when issues or reports are considered by and/or affect multiple bodies; and
- Seek to reconcile conflicting advisory opinions when different bodies have conflicting views.
Important Prerogatives of the UC: The University Council may, at its discretion:
- Call a joint session of all the representative bodies of the university’s governance structure;
- Call a Town Hall Meeting of the entire campus community.
Ad Hoc Committees
An ad hoc committee is a committee that is formed on an as-needed basis to address a particular issue, need, or project. Unlike a standing committee, the work of the ad hoc committee is not ongoing, but has a finite end-date. Once the ad hoc committee’s work is completed, the committee is disbanded. Ad hoc committee members may be appointed, elected, or invited to serve, depending on the nature of the issue or project. The term “taskforce” may also be used to refer to an ad hoc committee, particularly when the committee’s purpose is to study an issue, or when the committee contains external members selected from outside the campus community.
Consultation with the appropriate elected shared governance body (University Council, SGA, one of the three senates, CFC, DFC) is expected when an administrator choses to form an ad hoc committee or task force to make a decision of general significance, or a decision that may set a precedent of general significance. If that shared governance body (SGB) wishes, it shall have the right to name a member to the ad hoc committee or task force. In addition, such an SGB body shall be given the opportunity to review and offer formal comment on the final reports any such ad hoc committee or task force.
The University Council, per its enumerated responsibilities, shall determine which SGB must be consulted in cases where that choice is not obvious.
Ad Hoc Decisions
Consultation with the appropriate SGB is expected whenever an administrator wishes to take a decision that is of general significance or that may set a precedent of general significance.
When need for a quick decision makes consultation with the entire membership of the SGB impractical, the administrators should consult with the leadership of that body, e.g. the chair of the DFC or CFC, or the Executive Committee of the Faculty Senate or SGA. It is likewise the responsibility of persons in these leadership positions to be available for consultation, or to have formally delegated their role as responsible party to someone who will be available, even during periods the university is not is session.
For decisions at the level of the President or Provost/VPAA, the relevant faculty executive assistant, if available, should be consulted as well as the relevant SGB.
Decisions taken with consultation SGB leadership only will remain provisional until appropriate consultation has occurred, as judged by the leadership of the relevant shared governance body.
C. University Standing Committees
The following describes Kennesaw State University’s current standing committees including their make-up and their purpose. The make-up of these committees consists of Teaching Faculty (TF), Administrators (AD), Staff (SF), and Students (SD). Elections for Faculty Senate and University Council Standing committees will be held in November for the next academic year. The outgoing chair of each committee will be responsible for forwarding election results to the Vice President/President elect of the Faculty Senate. Each Standing Committee will meet at least once by September to elect a chair. The chair of each committee will collect finalized committee membership information and forward a completed membership list to the Vice President/President elect of the Faculty Senate by no later than the last week of September. Every year by May 1, each committee chair will send to the Vice President/President elect of the Faculty Senate either a report of the activities of the committee for the year, the committee’s meeting minutes from the year, or a link to a website containing this information.
Accountability of the Standing Committees
Failure of a standing committee to submit the required information may result in the dissolution of that committee. In addition, violations of the policies and procedures outlined for each Standing Committee should be referred to the Faculty Senate Vice President/President elect for further deliberation, consideration, and recommendation for corrective actions by the Faculty Senate and/or University Council. If a committee is deemed no longer necessary, a recommendation to dissolve the committee will be forwarded from the appropriate senate body to the official that committee reports to for approval and continued action.
Procedures for Establishing New Standing Committees
University Standing Committees are established by submitting the required documentation to the appropriate senate (Faculty, Staff, or Administrators). The required materials should include the title of the standing committee and the senate they are assigned to (Faculty, Staff, or Administrators). The appropriate advisor to the standing committee must be identified (e.g., the Provost/VPAA, VP for operations, registrar, etc.) in the proposal. A statement of the purpose of the committee, the composition of the committee members (Teaching Faculty (TF), Administrators (AD), Staff (SF), Students (SD)), number of members from each constituency, method by which the chair of the committee will be determined, and method of inclusion (elected, selected, or appointed) is required. Petitions to form a Standing Committee must be submitted to the relevant senate for review and approval. Senate approved petitions will be forwarded to the University Council, the Provost/VPAA, and the university President for final approval.
D. List of University Standing Committees
Academic Standing Committee — assigned to the Faculty Senate and
advisory to the Registrar
This committee will evaluate petitions for exceptions to academic regulations in the areas of admissions, withdrawals, retention, dismissals, grade changes, graduation requirements and other matters of academic standing. The results of this committee’s work will be sent to the Provost/VPAA.
- TF 7: one elected from each degree-granting college.
- AD 5: Registrar; Assistant Registrar; Director of Financial Aid; Director of Undergraduate Admissions; a chairperson elected from all chairs by Chairs and Directors Assembly.
- SF 0.
- SD 0.
- The Registrar chairs this committee.
Ad Hoc Grievance Oversight Committee — assigned to the Faculty Senate and advisory to the Provost/VPAA
The committee reviews petitions from faculty for a grievance hearing using the procedures outlined in the Faculty Conflict Resolution Procedures. The committee will, in collaboration with the Provost/VPAA and the Ombuds, also have the responsibility of evaluating the effectiveness of the Conflict Resolution Policy and recommending changes in the policy to the Faculty Senate. Members of this committee will receive training in policies and procedures. The faculty Ombuds will coordinate the training.
- TF 6: three faculty senate representatives, and three alternates elected by the Faculty Senate.
- AD 4: two chairs, one principal and an alternate elected by the Chairs and Directors Assembly; two deans or assistant deans, one principal and one alternate elected by the Deans Council.
- Committees will elect a chair-elect and secretary from among their members.
- Committees will meet as necessary to conduct the business of the committee at a time and place announced to the campus.
- Committee secretaries will send two copies of committee minutes to the Library for the archives and will post them on the KSU Web for general examination.
- A quorum must be present to conduct business.
- Proxy voting from an absent committee member will only be allowed by written statements.
- The most recently published procedures in this section automatically supersede any prior governance procedures.
Members of the Grievance Oversight Committee will be elected as needed. The Chairs and Directors Assembly will elect the chairs and the dean’s council will elect the deans. The Faculty Senate will elect teaching faculty from tenured faculty at large. The Faculty Senate President will invite nominations from all faculty members. The Faculty Senate President will check that each nominee is qualified to serve and will contact each nominee to ensure his or her willingness to serve. Once the elections have been held, the Faculty Senate President will send the name(s) of the faculty member representative(s) to the Provost/VPAA and the Ombuds.
The chair of the Grievance Oversight Committee must be a member of the teaching faculty and will be elected by a majority vote of the whole committee. Because the chair of the Grievance Oversight Committee has an especially significant role in the application of these procedures, it is recommended that the individual receive a minimum of one course release per semester and one course equivalent of salary during summer semester. Funds should be allocated for salary and release time in the university budget.
Athletics Board — assigned to the University Council and advisory to the President
The primary role of the KSU Athletics Board serves as an advisory group to the President of the university concerning the intercollegiate athletics program, including providing oversight on strategic and budget planning and implementation, and reviewing policies and practices of the department to assure they comply with NCAA regulations, and sustain the academic integrity of the university. The Athletics Board also reports, at least annually, to the university council and to other university shared governance bodies as requested and as schedules permit. Teaching faculty and administrators who hold an academic appointment must constitute at least a majority of the Athletics Board, and at least a majority of the Athletics Board Executive Committee.
- TF 11: one appointed by the university President serves as chair of the board; faculty athletics representative to the NCAA(FAR); elected representatives from the Faculty Senate*, one per college, elected by the senators of that college; a representative from Continuing Education, Department Chair Department of Exercise Science and Sport Management
- AD 4: Director of Athletics; Vice President for Student Success; Vice President for Operations; administrator’s senate representative elected by Administrators Senate.
- SF 1: staff representative elected by and from staff.
- SD 2: two appointed by the Student Government Association. One must be female and one male. One must also be an athlete.
- Alumni based on availability
- Trustee based on availability
*NOTE: Non-voting Faculty Senate Liaison: If neither the Chair of the Athletics Board nor any of the Faculty Representatives is a member of the Faculty Senate, the senate will name a liaison from among its members.
Climate Commitment Committee & President’s Commission on Sustainability – assigned to University Council and advisory to President and Director of Sustainability
- Purpose: The KSU Climate Commitment Committee and President’s Commission on Sustainability serves as an advisory group to the President, the University Council, and KSU’s Director of Sustainability on matters of campus sustainability. The main focus of the committee is to support efforts and initiatives that arise from the university’s membership (since 2007) in the American College and University Presidents Climate Commitment. This covers a wide range of sustainability issues, including energy and water conservation, commuting alternatives, environmentally responsible land use planning and plant operations, and environmental education. As the President’s Commission on Sustainability this committee joins other President’s Commissions with oversight by the KSU Office of Diversity.
- TF 7: one per College, elected by their faculty; to serve 3-year, staggered terms;
- AD 9: representatives elected or appointed from:
- Culinary Services
- Environmental Health & Safety
- Parking & Transportation
- Plant Operations
- Procurement and Contracts
- Public Safety
- Student Success
- A representative selected from among members of the Deans’ Council
- A representative selected from among members of the Chair and Directors Assembly
- SD 3: 2 appointed by the President of the SGA, 1 by Dir. Of Sustainability
- Ex officio 5: KSU President; Director of Sustainability, Assistant V. P. for Facilities, Director of Plant Operations, a representative chosen by the Staff Senate
Customer Service Council – assigned to the University Council and advisory to the President
The Customer Service Council (CSC) assists the Customer Service Champion with developing, implementing, and assessing customer service activities/programs and training that will promote a culture of service within the KSU community. Duties also include, providing leadership and direction to KSU colleagues when addressing customer service issues; identifying customer service training needs for campus units and colleges; assisting in the selection of the recipients for recognition and awards; establishing metrics to measure customer service performance; developing and distributing customer service literature; reviewing and making recommendations for the Kennesaw State University’s customer service webpage; assisting in the selection process for the Chancellor’s Annual Customer Service Awards; assisting in the selection of the unit to be reviewed for each quarterly customer service inspection initiative. The Customer Service Champion is appointed by the President and updates the President and the President’s cabinet annually on all CSC activities and on customer service plans submitted to the Board of Regents. Student representatives will serve a one-year term. Other CSC members, except the Customer Service Champion, will be selected to serve two-year staggered terms.
- TF 1: one faculty member elected by the Faculty Senate.
- AD 1: one administrator elected by the Administrator’s Senate.
- SF 2: one staff member elected by the Staff Senate; one staff member from Human Resources.
- SD 1: one appointed by the President of Student Government Association.
- Other: one representative from each unit for which a customer service plan has been approved within the previous two years.
- Ex-officio (nonvoting) 1: Customer Service Champion
Education Abroad Standing Committee — assigned to the Faculty Senate and advisory to the Vice Provost for Strategic Initiatives and Interim Executive Director for Institute for Global Initiatives(IGI)
This committee will annually review all KSU study abroad program proposals based on the following criteria. It will also review the criteria each year in order to make recommendations for any revisions to the program proposal form. All criteria will be posted on the web and only be changed once a year, before faculty proposals are submitted.
- Completeness of proposal (contact hours are clearly outlined, course syllabus, itinerary and budget are included, etc.).>
- Academic rigor (course objectives include intercultural learning, the program itinerary and activities complement learning goals, and assignments/methods of evaluation are clearly defined). Final course approvals are subject to the normal policies and procedures of the university.
- Degree of detail in itinerary and budget.
- Program fits well into disciplinary mix and geographic diversity of programs offered in the department/college.
- The committee’s recommendations based upon the above criteria regarding Education Abroad Program proposals will be reported to the Director of Education Abroad for final approval.
- TF 7: Seven tenured, tenure track or full-time permanent faculty, one elected from each degree-granting college. Faculty elected to serve on this committee should have demonstrated previous involvement and commitment to Education Abroad and/or Global Learning. Faculty will serve staggered two-year terms so that the composition of the committee will have a mix of experienced and new members.
- AD 3: Three administrators/staff: Director of Education Abroad; Education Abroad Coordinator; Global Learning Scholarship Committee Coordinator
- SF 0.
- SD 0.
- Additional study abroad advisors from the Education Abroad Office may also be asked to serve on an ex-officio capacity (non-voting) based on their knowledge of the programs they advise.
- The Director of Education Abroad chairs this committee
- Elected Faculty Representatives will serve as the primary reviewers leading discussion of proposals from their College. Faculty will not review their own programs.
- This committee will normally meet during the months of December and July to review education abroad program proposals, and again in October to review policies and procedures. Additional meetings may be called as necessary but are not anticipated.
The Committee will also make policy recommendations for Education Abroad campus wide.
Faculty Development and Awards Committee — assigned to the Faculty Senate and advisory to the Executive Director of CETL
This committee will solicit and evaluate applications and select recipients for internal funding awards such as the Incentive Funding Awards for Research & Creative Activity and Tenured Faculty Professional Development Full Paid Leave Program. This committee will also solicit applications or nominations and select recipients for selected campus-wide faculty honors and awards. Awards to be included are the KSU Foundation University-Wide Distinguished Teaching, Research & Creative Activity and Professional Service Awards. The results of this committee’s work are sent to the Provost/VPAA.
- TF 16: one elected from each degree-granting college; three previous winners of the KSU Foundation University-Wide Distinguished Teaching Award; three previous winners of the KSU Foundation University-Wide Distinguished Professional Service Award; three previous winners of the KSU Foundation University-Wide Distinguished Research & Creative Activity Award.
- AD 3: associate dean for sponsored programs; CETL executive director (or his/her designated representative); Vice President for Research.
- SF 0.
- SD 0.
Faculty Handbook Committee— assigned to the Faculty Senate advisory to the Provost/VPAA
The Faculty Handbook Committee proposes modifications to portions of the Faculty Handbook pertaining to faculty at the request of and for approval by the Faculty Senate. Proposed changes are, then, presented to the University Council for review; provided to the associate Vice President of Academic Affairs and/or Dean of the Graduate College for review; sent to the Provost/VPAA for review and approval; once approved by the Provost/VPAA, forwarded to the President for review and approval. Once approved by the President, the President informs the Provost/VPAA of his decision, the Provost/VPAA informs the Faculty Senate, and the Associate Vice President of Academic Affairs and/or Dean of the Graduate College. The Associate Vice President of Academic Affairs or dean of the graduate college notifies the academic affairs publications coordinator, who makes changes to the appropriate academic affairs publications.
The college representatives will be tenured faculty and serve staggered, two-year terms. The Faculty Senate Executive Committee representative will serve a one-year, renewable term.
- TF 8: one teaching faculty member from each degree-granting college selected by the senators from that college operating as a caucus; one member of the Faculty Senate Executive Committee.
Food Advisory Committee – Assigned to the University Council, and advisory to the Vice President for Operations and the Executive Director for Auxiliary Services & Programs
This Committee serves to provide a forum to have both formal and informal input presented to the Culinary Services team and provides the Culinary Services team a way to provide information to be shared with the constituencies represented. The Committee also serves to determine the recommendation for the meal plan programs and related fees that are made each year to the President. The results of this committee’s work will be reported to University Council, the Executive Director of Auxiliary Services, the AVP for operations, the VP for Operations, and the President.
- TF 2: Elected by the Faculty Senate
- AD 2: Elected by the Admin Senate
- SF 2: Elected by the Staff Senate
- SD 2: Elected by the Student Government Association
- 1: Auxiliary Services & Programs: elected by the department
- 1: At large students, selected by SGA President
- 1: Residential student selected by Residence Hall Association
- Director of Residence Life
- Assistant Director of Culinary Services
- 1:Campus Dietician & Wellness Center
- 1:Financial Aid
- Chair: The chair will be elected by the committee to serve a two-year term.
FSE Process Review Committee (FSE-PRC) - advisory body to the Provost/Senior Vice-President for Academic Affairs
- Purpose: The FSE Process Review Committee (FSE-PRC) shall serve as an advisory body to the Provost/Senior Vice-President for Academic Affairs in the regular implementation of the Faculty and Staff Evaluation of the Managerial Effectiveness of Academic Administrators (FSE). Additionally, the FSE-PRC shall solicit input from stakeholders and review the entire FSE process no less than once every five years.
- the Faculty Senate Executive Committee (FSEC),
- 1: representative from the Staff Senate,
- 1: representative from the Administrative Senate,
- 2: representatives from the Dean’s Council,
- 2: representatives from the Chairs’ & Directors’ Assembly
- 1: member selected by the Faculty Senate (but not necessarily a Senator) who is well informed about the evaluation process and can provide “institutional memory” regarding the evolution of the review process (two year term),
- the Faculty Executive Assistant to the President,
- the FSE-PRC chair
- Procedure: All changes made in Administrative Evaluation Process since its initiation shall be reviewed by all three Senates in light of the experience of the reviews to date, and all future changes in the administrative review process recommended by the FSE-PRC (or by any other body) shall be vetted by the Staff Senate, Administrative Senate, and Faculty Senates before submission to the Provost/VPAA for implementation.
Representatives from the Staff and Administrative Senates should hold positions in Academic Affairs. The FSE-PRC shall be chaired by a tenured member selected by the FSEC. That individual may be a member of the FSEC, but need not be. The Chair will be responsible for notifying FSE-PRC members of their responsibilities and for managing meetings and FSE reviews. In addition to these tasks the Chair will partner with the assigned administrator in Academic Affairs to facilitate the overall Administrative Evaluation process. In particular, the Chair will work with College and Department FSE Review Committees to ensure that committee members have been identified and reported to college election officers as well as Academic Affairs. In concert with the assigned administrator, the Chair will also see to it that current FSE procedures are made available to the review committees and will answer questions from them regarding such procedures and processes.
General Education Council — assigned to the Faculty Senate and advisory to the University Policies and Curriculum Committee
The General Education Council serves as an advocate for and facilitator of the general education program on the KSU campus. It is the voice that speaks for the general education program, much as the academic departments speak for their majors. Its goal is to develop and maintain a unified, integrated, and effective general education program. The council is advisory and submits proposals to the UPCC.
The council is chaired by the Associate Vice President for Curriculum. General education coordinators are those faculty/administrators who coordinate general education activities in their respective departments and function as liaisons between those departments and the council.
- TF 20: one general education coordinator from each discipline represented in the core: anthropology (appointed by chair), biology (elected), chemistry (elected), communication (general education coordinator), criminal justice (volunteer), dance (coordinator of dance), economics (appointed), English (director of composition), foreign language (coordinator of French programs), geography (appointed by chair), history (appointed by chair), mathematics (appointed by chair), music (appointed by dean), philosophy (selected), physics (appointed), political science (appointed by chair), psychology (coordinator general psychology), sociology (volunteer), theatre and performance studies (coordinator of theatre), and visual arts (coordinator of visual arts).
- 1: the coordinator of HPS 1000.
- 1: a director from the Department of First-Year Programs (either the Director of the First-Year Seminar or the Director for Learning Communities).
- 1: one representative elected from the Bagwell College of Education.
Global Engagement Committee – assigned to the Institute for Global Initiatives(IGI) and advisory to the Vice Provost of Global Engagement and Strategic Initiatives
The members of this committee will serve as an advisory group to the Vice Provost for Strategic Initiatives and Interim Executive Director for IGI and will represent their respective college/ unit concerning global engagement. It will make recommendations and advise the Vice Provost in the area of global engagement, among other duties as designated. The committee will review, measure and evaluate strategic initiatives for global engagement programming, including the Global Engagement Certification. The committee will be responsible for essential communication flows within and among the colleges and the administration. The results of this Committee’s work will be reported to the Provost/VPAA and President.
Each member shall possess a genuine interest and passion for global engagement. The representative must be ready, willing and able to represent the entire faculty of the college or unit that he/she is representing. Representatives shall serve for two-year overlapping terms.
- TF 7: one faculty representative elected or appointed from each degree granting college. It is recommended that each college have a global committee and the chair or a backup active member of that committee serve as that college’s representative on the Global Engagement Committee.
- AD 2: the Executive Directors of the Center for Excellence in Teaching and Learning and the Institute for Global Initiatives or his/her designee.
- AD 2: the Chief Diversity Officer and the Director of Global Engagement Programs.
- AD 1: one representative from the College of Continuing Education and Professional Development (CCE&PD), appointed by the dean of the CCE&PD.
- SD 2: at least two student representatives appointed by the Vice Provost for Global Engagement; one undergraduate and one graduate.
- Other members as recommended by the Vice Provost for Global Engagement and Strategic Initiatives.
Graduate Policies and Curriculum Committee — assigned to the Faculty Senate and advisory to the Vice President for Research/Dean of Graduate College
This committee will receive graduate course and program proposals from colleges and departments and insure their compliance with university policies and goals. This committee will also approve changes in curriculum including the addition or deletion of courses, approval of new programs or concentrations, and changes in program requirements. The committee recommends changes in graduate policies and procedures and monitors assessment of graduate programs. Its recommendations will be directed to the Vice President for Research/Dean of Graduate College, the Provost/VPAA and the President for their action, and to the Executive Committee of the Faculty Senate for its use in monitoring the activities of this committee. The committee also makes recommendations regarding the curriculum development and review process to the Faculty Senate.
- TF 10: two faculty members with full provisional graduate faculty status elected by graduate faculty from each degree-granting college. No more than one of the elected faculty members from each college may be a graduate program director or graduate program coordinator.
- AD 3: the Vice President for Research/Dean of Graduate College; an elected librarian; the Registrar or his/her appointed designee.
- SD 1: one graduate student elected by the Graduate Student Association.
- Ex-officio (nonvoting): graduate program directors.
- The Director of Graduate Admissions (non-voting).
- A representative from Academic Publications (non-voting).
- A representative from Enterprise Information Management (non-voting).
Information Technology Advisory Committee — assigned to the University Council and advisory to the Vice President for Operations
The purpose of the ITAC Committee is to advise the chief information officer on planning and policy issues concerning use of information technology, increase/facilitate communication between the CIO and IT users, and provide support for the teaching mission at KSU through appropriate use of technology to improve learning. All members of the faculty, staff, students, and administration of KSU who have an interest in information technology are invited to join one of the three subcommittees (i.e., Academic Subcommittee, Administrative Subcommittee, and Student Subcommittee). The three subcommittees will meet four times a year, twice during fall semester, and twice during spring semester.
- Membership of the Executive Committee
- TF 8: one representative from each degree-granting college, with IT background/interest; CETL Fellow.
- AD/SF 4: one administrator or staff member elected from each of the following units: business and finance, student success, advancement and development, and academic affairs.
- SD 4: four students elected by the Student Government Association.
- Ex officio (nonvoting): CIO; any other members of Information Technology Services (nonvoting). The executive committee of ITAC will meet monthly from August through May (with the exception of December).
Institutional Review Board for Research with Human Participants — assigned to the Faculty Senate and advisory to the Provost/VPAA
This committee is charged with the prior review and approval of all research involving human participants that is conducted under the auspices of Kennesaw State University. The committee will be responsible for ensuring that all research involving human participants complies with the Department of Health and Human Services regulations for the protection of human participants. A complete description of the policies and procedures of the committee is found in the Kennesaw State University Assurance of Compliance with the Department of Health and Human Services Regulations for Protection of Human Research Participants (on file in the office of academic affairs and the library).
- The Vice President for Research/Dean of Graduate college; Associate Dean for Grants and Contracts
- TF 10: appointed by the VPR/Graduate Dean in consultation with college deans, for staggered three-year terms. Faculty will have diverse backgrounds as required to promote complete and adequate review of research activities covered by this assurance. Faculty will have the professional competence necessary to review the specific research activities that will be assigned to it. At least one faculty member appointed will have scientific research experience.
- SF 0.
- SD 0.
- Community 2: volunteer appointments to be recommended by the President, Provost/VPAA, Vice President for Research/Dean of Graduate College, or college deans for staggered three-year terms. Neither this person nor the members of his/her immediate family should be affiliated with Kennesaw State University.
Each member of the IRB (except for the Vice President for Research/Dean of Graduate College, which is a permanent appointment to the IRB) will serve for a term of three-year, renewable, staggered terms, with terms running August 1 to July 31. Should an IRB member resign prior to the end of his/her term, a replacement will be appointed for the balance of the term. The chair of the IRB is appointed by the Vice President for Research/Dean of Graduate College and serves a two-year, renewable term as chair.
Library Committee — assigned to the University Council and advisory to the Dean and Assistant Vice President for Library Services
This committee will serve as an advisory group to the director of the library and liaison with each college and group represented regarding library needs and issues. It will make recommendations and advise the director in the development and refinement of library policies. The results of this committee’s work will be reported to the library director, Provost/VPAA, and President.
- TF 12: one undergraduate faculty representative elected from each degree-granting college; and one graduate faculty representative elected from each college with graduate programs.
- AD 2: one librarian appointed by the library director; one representative appointed by the Vice President for Operations.
- SF 1: one library staff representative elected by the library staff members.
- SD 2: one undergraduate student appointed by the President of Student Government Association; one graduate student appointed by the President of Student Government Association.
Parking & Transportation Committee (PTC) - Assigned to the University Council and advisory to the Vice-President for Operations and to the Parking Director
This committee will serve to govern, make recommendations for improvements & fee increases, and reflect campus opinion regarding the numerous parking & transportation changes and additions that have been and continue to be implemented. The committee is also charged with reviewing and making recommendations to improve parking & transportation for all constituents to include; Students, Faculty, Staff, Guests, and Long-term Visitors. The results of this committee’s work will be reported to the Executive Director of Auxiliary Services, the AVP for Operations, the VP for Operations, University Council, and the President.
- TF 3: elected by the Faculty Senate
- AD 2: elected by the Admin Senate
- SF 2: elected by the Staff Senate
- SD 2: elected by the Student Government Association
- Dept. of Public Safety 1: appointed by the Director of Parking & Transportation
- Parking Department 1: Director of Parking & Transportation
- Auxiliary Services & Programs: 2
- Card Services: 1
- Planning & Design: 1
- Legal: 1
- At-large student: 1
- KSU Center: 1
- Sustainability: 1
- Residence Life: 1
- Parking: 2
- Transportation: 1
- Student Conduct & Academic Integrity: 1
President’s Planning and Budget Advisory Committee — assigned to the University Council and advisory to the President
The purpose of this committee is:
- To establish and implement a set of principles and guidelines for collaborative budgeting and long-term planning;
- To review the university budget and make recommendations to the President and the President’s cabinet regarding funding priorities and budget allocations;
- To make recommendations to the President and University Council regarding the long-range planning of the institution including the master plan for facilities and also planning for academic programs;
- To ensure that budgeting reflects the long-term goals of the university.
- TF 9: one teaching faculty member from each degree-granting college selected by the senators from that college operating as a caucus; the President and President elect of Faculty Senate (or representative).
- AD 5: one department chair elected by the Chairs and Directors Assembly, one dean elected by the deans’ council; the President and President elect of the Administrators Senate; Vice President for Research and Dean of the Graduate College;
Ex-Officio: Associate Vice President for Academic Affairs, Associate Vice President for Financial Services, Chief Financial Officer for Capital Fundraising, Director, Office of Budget and Planning; Academic Fiscal Affairs Manager.
- SF 2: President and President-Elect of the Staff Senate (or representative).
- SD 2: Student Government Association President and Vice President (or representative).
- Non-Voting 11: President; Provost/VPAA; Vice President for Student Success; Vice President for Operations; Vice President for University Advancement; Special Assistant to the President for External Affairs; University Attorney and Special Assistant to the President for Legal Affairs; Athletics Director; Chief Diversity Officer; Faculty Executive Assistant to the President; Executive Assistant to the President.
Public Safety Advisory Committee — assigned to the University Council and advisory to the Vice President for Operations
The purpose of the Public Safety Advisory Committee (PSAC) is to advise the Vice President of Operations on all matters related to public safety at KSU, including but not limited to:
- Crime and Crime Prevention;
- Facility Security (including CPTED);
- Traffic & Pedestrian Safety;
- Substance Abuse (Alcohol and Other Drugs);
- Emergency Preparedness; and
- Other concerns, as directed by the Vice President of Operations.
- TF 2: two faculty elected by the Faculty Senate.
- AD 2: one university administrator elected by the Administrator’s Senate; one representative of Auxiliary Services appointed by the Director of Auxiliary Services.
- SF 2: two staff members elected by the Staff Senate.
- SD 2: two students appointed by the President of the Student Government Association.
- Ex-officio (nonvoting) 4: Director of Public Safety (or a designee); the Assistant Vice President of Strategic Security and Safety (or a designee); the Director of Residence Life (or a designee); the Director of Student Success Services (or a designee).
Teacher Education Council (TEC) — assigned to the Faculty Senate and advisory to the Dean of Bagwell College of Education
The Teacher Education Council (TEC) is the equivalent of a college curriculum committee for all professional teacher education degrees and endorsement programs at KSU. The TEC is a standing university-wide governance committee, established to represent the entire Professional Teacher Education Unit (PTEU) in curricular and policy matters affecting these programs. Recommendations are forwarded to the UPCC or GPCC as appropriate. The PTEU includes any faculty member at KSU who identifies with or wants to contribute to teacher preparation and formally joins one or more of the professional teacher education program groups (e.g., elementary, middle grades, secondary, P-12).
Membership on the TEC is representative of all degree programs, several significant academic support functions, students at the basic and advanced levels, and the world of practice:
- Degree Programs 14: elected from those with a primary affiliation in PTEU graduate and undergraduate degree programs by program faculty.
- Academic Support 6: representatives from Center for Field Experiences, Impey Teacher Education Advisement Center, and Educational Technology Center; Bagwell College of Education Dean’s appointees to represent multicultural perspectives, technology, and teacher education assessment.
- Student Representatives 6: four undergraduate and two graduate students selected by the program faculty.
- Alumni/Practicing Professionals 5: elementary teacher, middle grades teacher, secondary teacher, P-12 teacher, P-12 administrator selected by program faculty.
- Ex-officio (nonvoting): PTEU deans; PTEU department chairs.
Tenure and Promotion Process Review Committee — assigned to the Faculty Senate and advisory to the Provost/VPAA
The committee will review the Tenure and Promotion Guidelines as they have been implemented in the most recently completed cycle. Any recommended changes will be referred to the entire Faculty Senate. Approved changes will be included in the Faculty Handbook.
CETL Associate Director for Mentoring (or his/her designated representative) convenes the committee and coordinates election of the chair.
- TF 7: chairs of college review committees from the previous year. Guests may be invited to present proposals but will not be present for decisions and voting.
Undergraduate Policies and Curriculum Committee — assigned to the Faculty Senate and advisory to the Provost/VPAA
The UPCC evaluates proposed changes to the undergraduate curriculum for consistency with university policies and goals and forwards approved proposals to the Provost/VPAA. The UPCC provides periodic reports of its actions to the Executive Committee of the Faculty Senate. As needed, the UPCC makes policy recommendations to the Faculty Senate regarding the curriculum development and review process.
- TF 15: two elected from each degree-granting college; one from and elected by the General Education Council.
- AD 3: a person appointed by the Provost/VPAA; an elected librarian; the registrar.
- SD 2: two undergraduate students appointed by the President of Student Government Association in consultation with the Vice President for Student Success.
E. The Part-time Faculty Council (PTFC)
- Department Representation: Departments with 10 or more part-time faculty at the beginning of any regular academic semester must, in the first month of the subsequent fall semester, offer an opportunity for their part-time faculty to elect a representative to the KSU Part-Time Faculty Council (PTFC). A department’s part-time faculty may choose to decline this offer. If they do decline, the offer must be renewed annually at the beginning of the fall term. Departments with fewer than 10 part-time faculty may offer the same opportunity to their part-time faculty, but they are not required to do so.
- Place in KSU shared governance structure: The PTFC is a standing committee advisory to the Faculty Senate and the Provost. The Faculty Senate Executive Committee (FSEC) is responsible for assuring that departments with 10 or more part-time faculty hold elections as required, and for facilitating the organizational meetings of the PTFC each fall. The PTFC operates under the supervision of the FSEC, whose membership includes a liaison to the PTFC. A member of the PTFC, ordinarily but not necessarily the President, will represent that body in the Faculty Senate. The PTFC representative will function as a full voting member of the Faculty Senate, with the same rights of participation and voting as a senator representing an academic department. The PTFC is represented in university-wide shared governance via the Faculty Senate; the PTFC is not directly represented in the University Council.
- PTFC Membership and Meeting Schedule: Members of the PTFC must be employed by KSU as part-time instructors. If a member elected in the fall is not employed in the spring semester, the department will offer its current part-time faculty an opportunity to elect a new representative during the first four weeks of the spring semester, or by the time of the first meeting of the PTFC, whichever comes first. The PTFC will meet at least twice each semester and may meet more often as needed.
- PTFC Officers: At the initial meeting of the PTFC each academic year the body will elect three officers: President, Vice-President, and Secretary. All officers will serve for a term of one year. If an officer is elected in the fall but is not a KSU employee during the spring term the council will elect a replacement at the beginning of the first meeting of the spring semester.
- Compensation for the PTFC President: The President will be paid a stipend of $2400, or the equivalent to the pay for one 3 credit class, whichever is more. If a part-time faculty member is already at the maximum employment level permitted by BOR policy, a reduced teaching load will be necessary. To assure program delivery the approval of the department chair would be required for such an individual to assume the President-elect or President positions.
- Enabling activity: (1) The above language or an appropriate version of it will be added to the shared governance section of the Faculty/University Handbook. (2) The bylaws of the Faculty Senate will be amended to reflect the addition of the representative of the PTFC and the addition of a Faculty Senate liaison to the PTFC to the FSEC.
F. Policy Process Council
The Policy Process Council is a collaborative and representative body that manages, monitors, and maintains institutional policies and KSU’s policy portal. While the Council has no policy making authority, its purpose is to assure the policy approval process is followed and that only policies approved through KSU’s shared governance process are made available via the policy portal.
One representative from each of the senates, councils, or offices serves on the Council as shown below. Service begins in August and is based on a renewable (or as appropriate) one-year term, in a manner determined by each senate, council, or office. The director of Institutional Effectiveness serves as the chair.
- Office of the Provost and Vice President for Academic Affairs
- Office of the Vice President for Operations & CIO/CBO
- Office of the Vice President for Student Success
- Office of the Vice President for External Affairs
- Office of the Vice President for Advancement and Development
- Division of Legal Affairs
- Athletic Department
- Faculty Senate
- Administrators Senate
- Staff Senate
- Deans Council
- Chairs’ and Directors’ Assembly
- Student Government Association
- Information Technology Services Representative, Ex officio
- Communicate and document the flow of proposed policy through the shared governance process for review and recommendation prior to presentation to the Cabinet and president;
- Manage, monitor, and maintain institutional policies to ensure that KSU’s Policy Portal is accurate;
- Provide quarterly updates informing the campus community of new policy, revised policy, and deactivated policy;
- Inform owners of KSU handbooks and catalogs of additions to or modifications of policy for inclusion in official publications and websites as appropriate.
- Policy Routing
- Policies approved by shared governance bodies and reviewed by the University Council are forwarded to the Policy Process Council.
- Council members will communicate recommended policy and solicit feedback on possible implications/impacts within their respective divisions. Consideration of recommended policy also includes implications with regard to existing regulations, Board of Regents of the University System of Georgia policy, regional accreditation requirements, and those of other accrediting or certifying bodies.
- The Policy Council provides the recommended policy to the president, who in turn will discuss it with the Cabinet, and as appropriate, the President’s Planning and Budget Advisory Committee.
- The president approves or declines to approve recommended policy based on review and comment provided throughout this process. Should a policy not be approved by the president, the director of Institutional Effectiveness notifies the policy sponsor as to why the policy was not approved so the sponsor may decide how to proceed.
Sunset Clause: At two years of the approval date (13 March 2013), this policy will be presented for review through KSU’s shared governance process for a decision to continue the process as written, revise it, or to deactivate it. In the absence of a positive decision to continue following a review in which all relevant shared governance bodies have participated, this policy will be discontinued until such a review is completed.