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University Handbook

1.3.  Kennesaw State University’s Administrative Officers & Organization

President
The President is the chief executive officer of the university and in that capacity is responsible for all aspects of the institution’s operations and affairs. Appointed annually by the Board of Regents, the President reports to the Executive Vice Chancellor/Chief Academic Officer of the University System of Georgia and recommends to the Board of Regents, through the Chancellor’s Office, all institutional matters requiring Regents’ approval. The website address for the President’s Office is http://www.kennesaw.edu/president.

President's Cabinet
The President’s cabinet meets regularly to review and discuss matters of institutional planning and operations, coordination and priority, and serves as the principal advisory body to the President. The cabinet membership is as follows:

The Provost and Vice President for Academic Affairs, who serves as the chief academic officer of the university, represents the President when called upon and performs other duties as assigned by the President. In the absence of the President, the Provost and Vice President for Academic Affairs acts as chief executive officer of the university.

The Vice President for Operations oversees the fiscal, business, human relations, technology, and campus safety functions of the university.    

The Vice President for Student Success is the chief student services officer and is responsible for a variety of programs, services, and activities that enhance student success, including student life and development, residential life, career services, sports and recreation, and counseling and psychological services.

The Vice President for University Advancement and Development is the university’s chief advancement and fund-raising officer and is responsible for managing, coordinating, and integrating the university’s fundraising and capital development projects with the Kennesaw State University Foundation.

The University General Counsel and Special Assistant to the President for Legal Affairs is responsible for providing legal counsel and advice to the President, the leadership team, and the campus community, and for assuring that equal employment opportunities exist and are understood throughout the campus community.

The Vice President for External Affairs is responsible for coordinating, directing, and implementing the university’s community relations, government relations, public relations, and marketing programs.

The Faculty Executive Assistant to the President provides executive support to the President by acting as a key Presidential liaison to a wide variety of constituents both within and outside the university, by providing feedback and advice to the President on a wide variety of issues, and by undertaking special projects as assigned by the President.

The Athletics Director is responsible for the development and implementation of the university’s intercollegiate athletics program.

The Chief Diversity Officer coordinates diversity-oriented programs and initiatives, including the development and implementation of a specific strategic plan aligned with the university’s strategic plan. 

The Executive Assistant to the President manages and coordinates the administrative affairs of the office of the President.

Office of Diversity and Inclusion

The Office of Diversity and Inclusion, headed by the Chief Diversity Officer, works with faculty, staff, and students to initiate and enhance opportunities to achieve understanding and excellence through assessment, planning, programming, and support. The Office assists in efforts to improve campus climate and strengthen community engagement. The website address for the Office of Diversity and Inclusion is https://web.kennesaw.edu/diversity_inclusion/.

Other Reports to the President

Three other administrative units in addition to those represented on the cabinet report directly to the President:

Internal Auditor
The internal auditor is responsible for performing internal audits of financial and operational practices of the university.

Office of Institutional Accreditation
The Office of Institutional Accreditation is committed to sustaining a culture of excellence and continuous improvement in support of the mission and strategic goals of Kennesaw State University.  As such, the mission of this office is to ensure that Kennesaw State University can provide clear, convincing, and consistent evidence that meets federal, regional, state, and institutional standards.  In doing so, the office provides guidance and expertise to the leadership, faculty, and staff with regard to institutional policies, procedures, and reporting activities necessary to be a nationally prominent university.   The website address for the Office of Institutional Accreditation is: https://web.kennesaw.edu/sacs.

University Events 
This department handles requests for all event and related service logistics at KSU. Academic course scheduling is handled through the Registrar’s office; but all space requests for meetings, events, or conferences are facilitated through University Events. You must request space for your event. University Events coordinates vital campus support resources like Plant Operations, Catering, and Public Safety to ensure that your event is a success. Through the use of a comprehensive scheduling tool, space requests are processed to facilitate the best utilization of all campus space in conjunction with efficient use of resources and staffing. This streamlined process enables consistent communications and integration for Master Calendar utilization. The website address for University Events is http://www.kennesaw.edu/events.

Administrative Divisions
In addition to the Office of the President, there are six major administrative divisions of the university; 1) the Academic Division, 2) the University Operations Division, including business services and information technology, 3) the Division of Student Success division, 4) the University Advancement Division, 5) the Division of External Affairs, and 6) the Division of Legal Affairs.

Academic Divison
The Academic Division, headed by the Provost and Vice President for Academic Affairs, is the largest and most complex of the university’s divisions. Over two-thirds of the university’s annual operating budget is committed to the teaching, research, public service, enrollment services, and academic support functions of this division. Because of its large size and complexity, the Provost and Vice President for Academic Affairs is aided by a Senior Vice Provost, three associate Vice Presidents, a Vice Provost for Global Engagement and Strategic Initiatives, and a Faculty Executive Assistant to the Provost. The academic departments and offices are divided into colleges and academic support divisions, each of which is headed by an academic dean, aided by one or more associate deans and/or assistant deans. Each academic department is headed by an academic department chair and may be aided by an assistant department chair.   The website address for Academic Affairs is http://www.kennesaw.edu/academicaffairs.

The remaining administrative departments and offices are divided among the other three vice presidents and the President, forming the other major administrative divisions of the university.  Like the Provost and Vice President for Academic Affairs, the other three vice presidents have regular meetings with their department heads to facilitate planning, coordination, organizational development, and continuous improvement.

Institutes, Centers and the College of Continuing and Professional Education

College of Continuing and Professional Education
The College of Continuing and Professional Education at Kennesaw State University is one of the largest continuing education programs in the country.  Offering more than 2,700 non-degree professional development and personal enrichment classes and serving more than 22,000 registrants annually, the program offers a unique opportunity to acquire new skills or enhance existing ones in a multitude of different areas.

Continuing Education Units (CEUs) are assigned to all professional development programs with one CEU awarded for 10 contact hours of participation. Many courses also award PLUs for teacher recertification. Transcripts of earned CEUs are available upon request. Continuing and Professional Education at Kennesaw State University has been approved as an Authorized Provider by the International Association for Continuing Education and Training (IACET), the international standard for excellence for training.  KSU employees may attend Continuing and Professional Education programs at a discounted cost on a space available basis (with some exceptions).  The website address for Continuing Education is http://ccpe.kennesaw.edu.

Siegel Institute for Leadership, Ethics, and Character
The Siegel Institute for Leadership, Ethics, and Character seeks to encourage and promote ethical conduct, decision making, and leadership for the common good.  The Institute’s mission is to promote study, research, reflection, and understanding of ethics and leadership through research and experiential opportunities as well as excellence in scholarship and teaching for members of KSU and the wider community. The Siegel Institute creates partnerships that will enable the Institute to work with universities,  businesses, non-profits, and community organizations committed to the goal of enhancing ethical conduct and leadership.

Follow the work of the Institute on  http://www.kennesaw.edu/siegelinstitute, LinkedIn:  http://lnkd.in/Xd4ztm, Facebook: https://www.facebook.com/pages/Siegel-Institute-for-Leadership-Ethics-and-Character/406433209405964?fref=ts, and/or Twitter:  https://twitter.com/SiegelKSU.

A.L. Burruss Institute of Public Service and Research
With a dedicated, professional staff and faculty, The Burruss Institute is known for providing a wide range of research support and technical assistance across a broad range of policy areas to nonprofit organizations and governmental entities at various levels. The Institute's services include survey research (telephone, online, mail), focus groups and facilitation of group meetings, program evaluation, long-range planning, and GIS mapping.  In order to address the various research needs of clients, the Institute often contracts with KSU faculty members to connect their expertise with the needs of our clients. The website address for the Burruss Institute is: www.burruss.kennesaw.edu.

University Operations Division
The Vice President for Operations and Chief Information Officer/Chief Business Officer provides leadership for the non-academic operations of the University. The website address for the Office of the Vice President for Operations is http://www.kennesaw.edu/ovpo/.

The university’s operations division includes the following offices:

Strategic Security and Safety and Enterprise Risk Management
The Office of Strategic Security and Safety and Enterprise Risk Management (SSS/ERM) was created to evaluate campus security, safety, and emergency response practices; identify areas needing improvement, and implement a multi-layered system of emergency mitigation processes to include notification and response measures. This office is responsible for the management, provisioning, and training of KSU’s volunteer Crisis Management Team; coordinating regularly-scheduled, comprehensive emergency drills, and facilitating emergency-preparedness collaboration between campus, local, and state law enforcement agencies. The office is also responsible for administering the university’s insurance policies while managing loss exposure, safety and risk. The website address for the Office of Strategic Security Safety and Enterprise Risk Management is http://www.kennesaw.edu/sss/.

Enterprise Information Management
Enterprise Information Management (EIM) facilitates the continuous improvement of KSU’s enterprise-wide data management, data quality, and data warehousing efforts as well as information reporting and analytics for decision-making support, strategic planning, and organizational effectiveness at the institutional and unit levels.  The website address for Enterprise Information Management is https://vic.kennesaw.edu.

Information Systems
Information Technology Services (ITS) and the departments of Enterprise Systems and Services (ESS), Advanced Computing Services (ACS), and the Audio Video Technology Services Group (AVTS) work closely with faculty, staff, and students to help strike a balance between keeping up with ever-changing technology and ensuring that all services provided to campus operate predictably.

Information Technology Services is responsible for the infrastructure of all computing and telecommunication resources on campus. Information Technology Services provides infrastructure practices spanning the entire range of administrative and academic computing. See section 4.4 (Services and Facilities - Information Technology Services) for specific services offered. The website address for Information Technology Services is http://its.kennesaw.edu/.

The Office of Enterprise Systems and Services provides computer-related services that support the functions of the administrative and academic departments on campus. These services include software development, implementation, revision, training and troubleshooting. The services also include the purchase, implementation and maintenance of the server hardware required for the software to function in a timely, responsive manner. The website address for Enterprise Systems and Services is http://www.kennesaw.edu/ess/.

The Advanced Computing Services Group supports online learning systems for Kennesaw State University, including web-based course support; video servers, and systems for providing live and recorded classes via the Internet. The website address for Advanced Computing Services is https://web.kennesaw.edu/acs/.

The Audio Visual Technology Services Group offers a wide range of multimedia services and training for faculty, staff, and students. The website address for Audio Visual Technology Services is http://mdg.kennesaw.edu/.

Museums, Archives & Rare Books
The Department of Museums, Archives & Rare Books (MARB) was established in order to preserve the history of Kennesaw State University and to oversee the management of the University records.

The Museum of History and Holocaust Education presents public programming and exhibitions focused on World War II and the Holocaust in an effort to promote education and dialogue about the past and its significance today. The website address for the Museum of History and Holocaust Education is http://www.kennesaw.edu/historymuseum/.

The Office of Archives and Records Management is responsible for overseeing the life cycle of university records created in the course of business by identifying, preserving and making available to researchers, students and staff, records of enduring historical, legal and fiscal value to Kennesaw State University. The office oversees the Records Management Program, the purpose of which is to promote and ensure the proper retention, maintenance, and disposal of such records in accordance with the USG Board of Regents Retention Guidelines and to satisfy legal, fiscal, and administrative needs of the university, while serving as a resource for staff, administrators, students and researchers for all records management issues. The website address for the Office of Archives and Records Management is https://web.kennesaw.edu/archives/.

KSU’s Rare Books Room is one of three museum-grade rare books collections in the entire State of Georgia. Our expansive collection of rare and antique books and manuscripts helps preserve over 4,000 years of history, culture, and literature. The website address for the Rare Books Room is https://web.kennesaw.edu/archives/category/tags/bentley-rare-book-gallery.

Human Resources Services
The Office of Human Resources is responsible for personnel services and human resource development. The office administers all university payroll and personnel functions, as well as the recruitment and hiring of non-faculty personnel. More specific services provided include employee in-processing, maintaining personnel records, and administering employee group benefits. The department also serves as a central location for employees to initiate changes to the university’s payroll/personnel/benefit database. The website address for Human Resources Services is https://web.kennesaw.edu/hr/.

Facilities Services
The Office of Facilities Services includes Planning & Design Services, Facilities Operations, and Environmental Health and Safety.  The facilities departments are responsible for maintaining the buildings, grounds, vehicles, and equipment of the University; providing support services for campus operation; providing design and coordination of new campus construction and renovations, and the oversight of the campus master plan. The website address for Facilities Services is http://www.kennesaw.edu/business/fac_main.htm.

The Office of Environmental Health & Safety ensures that Kennesaw State University complies with local, state, and federal regulations in the areas of worker safety and the protection of the environment while overseeing risk management, training, and proper hazardous waste disposal for the campus. This department provides specific training in hazard recognition and accident prevention to the staff and faculty. The department helps to ensure safe working environments by conducting routine audits to identify and correct hazardous situations and activities at Kennesaw State University. The department provides technical assistance to university employees in the area of the protection of the environment and health and safety. The website address for Environmental Health and Safety is http://www.kennesaw.edu/ehs.

Library Services
The Office of Library Services is responsible for the development of the library, its holdings, and their management. Access to the extensive book collection is provided through the library’s public catalog, which is available online. For research purposes, students and faculty have access to full-text data services and a wide variety of in-house periodical databases, also available via computer. See section 4.1 (Facilities and Services-Library Services) for specific services offered. The website address for Library Services is http://www.kennesaw.edu/library/ .

KSU Sports and Recreation Park
The KSU Sports and Recreation Park is a state of the art sports and entertainment venue that serves the university and Metropolitan Atlanta area. The facility contains a training facility; an 8,300-seat stadium with lighted synthetic fields; a nine-acre lake; three additional synthetic fields and one natural turf field; a 400 meter track and four volleyball courts. The website address for the KSU Sports and Recreation Park is http://www.kennesaw.edu/sportsrec/facilities_park.shtml.

Office of the Associate Vice President for Operations
The Office of the Associate Vice President for Operations (OAVPO) is responsible for the administration and maintenance of the fiscal affairs of the campus. The OAVPO includes Auxiliary Services and Programs (ASaP), the Office of Budget & Planning (OBP), the Office of Finance & Accounting (OFA), the Office of Procurement & Contracting (OPC), and the Project Management Office (PMO). The OAVPO is heavily involved in all aspects of the institution’s operations. The website address for the OAVPO is https://financialservices.kennesaw.edu/.

Public Safety
The Department of Public Safety is responsible for a wide range of services to the campus community. On hand with certified police officers 24 hours per day, the department is ready to answer calls relating to anything from law enforcement and medical emergencies to more routine matters such as traffic safety, escorts, and after-hours building access. In addition, the department has certified emergency medical technicians or first responders on duty to handle any illnesses and accidents that occur on campus. The website address for Public Safety is http://www.kennesaw.edu/police/.

Division of Student Success
The Division of Student Success is responsible for a variety of services that assist and enhance student success. Under the leadership of the Vice President for Student Success, these activities, programs and services cover campus life and student development.

This division houses the non-academic aspects of the student experience at Kennesaw State University. Included in this division are areas such as career services, on-campus housing, intramural sports and leisure activities, registered student organizations, programs for specific populations, student leadership programs, counseling and psychological services, and the student conduct and academic integrity program. The website address for the Division of Student Success is http://www.kennesaw.edu/studentsuccess.

Student Success Services (formerly CAPS)
Student Success Services offers a number of student developmental programs and services designed to enhance students’ personal, educational, and career success. Their objective is to assist students in the process of adapting to the university.  The website address for Student Success Services is http://www.kennesaw.edu/studentsuccessservices/.

Career Services Center
The Career Services Center offers experiential learning (co-op/internships), career development and employment opportunities for both KSU students and alumni. The office serves as the liaison between the students and the employment community. The website address for Career Services is https://careerctr.kennesaw.edu/.

Department of Student Conduct and Academic Integrity (SCAI)
This office is responsible for implementing the University’s student judiciary program. 
The website address for the Office of Student Conduct and Academic Integrity is http://www.kennesaw.edu/scai.

Student Life Department
The Student Life Department’s staff includes coordinators in the following areas: student activities, registered student organizations, student publications, and business operations. All student organizations fall under the supervision of the Student Life Department staff. The website address for the Department of Student Life ishttp://www.kennesaw.edu/student_life/.

Center for Student Leadership (CSL)
The Center for Student Leadership (CSL) focuses on providing students with the resources, training, and programs that enhance their leadership skills and abilities. The CSL sponsors the LINK programs (Emerge, Ascend & Leads), the Presidential Emerging Global Scholars program, the Northwest Crescent Leadership program, and the Center for Student Leadership Fellow program. The website address for the Center for Student Leadership is http://www.kennesaw.edu/csl/.

Student Development
Student Development is responsible for non-academic programs and services focusing on the needs of several specific student populations. Areas of supervision include student retention for underrepresented groups, international student retention services, disabled student support services, adult learner programs, and student community service. The website address for Student Development is http://www.kennesaw.edu/stu_dev/.

Residence Life
The Department of Residence Life coordinates all programming for students living in on-campus housing. The website address for Residence Life is http://www.kennesaw.edu/residencelife/.

Sports and Recreation
The Department of Sports and Recreation coordinates programming and services for intramural sports and sports and recreation as well as club sports. This department also houses the Betty L. Siegel Student Recreation and Activities Center. The website address for the Department of Sports and Recreation is http://www.kennesaw.edu/sportsrec/.

Assessment
This department guides the assessment efforts of the Division in the measurement of learning beyond the classroom.  The website address for Assessment is http://www.kennesaw.edu/assessment/

Global Learning Scholarship
This scholarship is administered under the Office of the Vice President for Student Success through a student coordinated Global Learning fee Committee (GLFC).  KSU students who pay the mandatory fee are eligible for the scholarship when they participate in an approved education abroad program.  The website address for the Global Learning Scholarship is http://www.kennesaw.edu/studyabroad/financialaid.html.

Student Activities and Budget Advisory Committee (SABAC)
SABAC serves as an advisory committee to the Vice President for Student Success on allocation of student activity funds, on approval of applications to form new registered student organizations, and on changes to the constitutions and bylaws of existing organizations.  The website for SABAC is http://www.kennesaw.edu/studentsuccess/sabac.shtml.

University Advancement Division
The Division of Advancement, headed by the Vice President for University Advancement and Development and the executive director of the KSU foundation, is charged with advancing Kennesaw State University through strategic interface with its key constituencies. The division houses the Office of Development, which pursues private monetary and in-kind gift support.

Office of Development
The Office of Development is responsible for coordinating and conducting efforts to increase private support to advance the mission and priorities of the university. The Development Office staff works directly with the President, the vice presidents, deans, trustees and volunteers to maximize gift support for prioritized annual, major and special initiatives at both the institutional and unit levels. Fund-raising activities are carefully orchestrated by the Development Office so as to maximize support from several constituencies, including trustees, friends, alumni, faculty, staff, corporations and foundations. Faculty interested in pursuing private gift support must first secure the approval of their respective deans and the clearance of the Development Office. Monies raised are directed to the KSU Foundation, the 501c3 organization set up to receive and manage gifts on behalf of the university.  The website address for the Office of Development is http://www.kennesaw.edu/giving.

Division of External Affairs 
The Division of External Affairs, headed by the Vice President for External Affairs, is charged with leadership of the university’s strategic communications, marketing, government relations and community affairs operations, and with enhancing the university’s regional, national and international stature. The division houses the Office of University Relations, the Office of Government Relations and Community Affairs, and the University System of Georgia’s African-American Male Initiative. The website address for the Division of External Affairs is: http://www.kennesaw.edu/externalaffairs

Office of University Relations
The Office of University Relations directs and manages the university’s branding, visual identity, marketing and advertising initiatives to enhance and protect the reputation of the university, and to portray an image of the institution that is consistent with its mission and strategic priorities.  The office is headed by the Assistant Vice President for Strategic Communications and Marketing, who reports to the Vice President for External Affairs.

University Relations staff serve as the primary media contacts for the president, administration, faculty and staff; and also shape and disseminate university news for placement in local, regional, national and international media outlets.  Staff members also serve as writers, editors, designers and photographers for the university’s website homepage, and for several campus publications, including: the university’s award-winning quarterly, KSU Magazine; and the institution’s faculty/staff newsletter, Access.

The University Relations staff also serves as the point of contact for individual colleges, departments, and administrative units to coordinate the production and approval of campus publications. In addition to working directly with campus personnel to design and produce high-quality communications and marketing collaterals, the staff is responsible for developing and implementing annual university marketing and advertising plans. The department also is responsible for ensuring campus-wide compliance with the university’s Visual Identity Program. The website address for the Office of University Relations is: http://www.kennesaw.edu/ur

Office of Government and Community Affairs
The Office of Government and Community Affairs leads the university’s engagement and dialogue with local, state and federal governmental entities, and with community officials and organizations, to facilitate continuous and productive communication and partnerships with these university stakeholders, funders and influencers. The Executive Director for Government and Community Affairs, who reports to the Vice President for External Affairs, provides leadership to this engagement and contributes to the continuous expansion of the university’s wide ranging constituency.  The executive director also serves as the university’s representative at the Capitol during the annual legislative session of the Georgia General Assembly.

The University System of Georgia’s African-American Male Initiative (AAMI)
The Division of External Affairs also houses and administers the University System of Georgia’s African-American Male Initiative (AAMI).  A statewide program of the Board of Regents of the University System of Georgia, AAMI is focused on the recruitment, retention and graduation of Black males within the state’s 31 public colleges and universities.  The nationally recognized program, founded at the Board of Regents in September 2002, moved to Kennesaw State in October 2006.  The university’s Vice President for External Affairs provides leadership as AAMI’s founding project director, with additional leadership provided by a full-time assistant project director.

Division of Legal Affairs
The Division of Legal Affairs, headed by the University General Counsel and special assistant to the President for legal affairs, handles legal matters related to the University’s operation including providing legal guidance and support to KSU’s administration, reviewing, drafting, and negotiating contracts, and responding to open records requests and other legal claims on behalf of the University. The Division’s staff works closely with other campus units to ensure the University’s compliance with laws, policies, and procedures of Kennesaw State University and the Board of Regents. The website address for the Division of Legal Affairs is http://www.kennesaw.edu/legal/.